Below are some sample scripts to use:
Receptionist This is Mr/s, how may I help you? (Make note of his/her name)
Caller Good afternoon name, this is Mr/s Jones calling for Mr/s Interviewer
Receptionist I’m sorry, Mr/s Interviewer is not available, would you like their voicemail?
Caller Well… When would be a better time to call?
Receptionist I don’t have their schedule available, but Mr/s Interviewer is always in and out all day.
Caller Would it be possible to leave him/her personal message at his/her desk?
Receptionist Perhaps, but I would also recommend leaving a voice message.
Caller Ok, again, my name is Firstname Jones and I can be reached at (555) 555-1234. You may transfer me to the voicemail also if you wish. Thank you very much!
Receptionist This is Mr/s, how may I help you? (Make note of his/her name)
Caller Good afternoon name, this is Mr/s Jones calling for Mr/s Interviewer
Receptionist Please hold and I’ll connect you.
Interviewer This is Mr. Interviewer.
Caller Good afternoon, Mr. Interviewer, we haven’t spoken before, but I forwarded you a cover letter and copy of my résumé on date and I wanted to make sure that you received it.
Interviewer We will be reviewing résumés for that position next week and we will get back to you if we feel that you are a good fit.
Caller Terrific. I would like to follow up with you near the end of next week to see how the selection process and schedule is working out. How would next Friday at 2:00 be?
Interviewer I’m not sure right at the moment, but my receptionist will be able to take a message should I be unavailable.
Caller It has been a pleasure speaking with you. Thank you very much!
Receptionist This is Mr/s, how may I help you? (Make note of his/her name)
Caller Good afternoon name, this is Mr/s Jones calling for Mr/s Interviewer, I spoke with you last week.
Receptionist I’m sorry, Mr/s Interviewer is not available, would you like their voicemail?
Caller If you don’t mind, I would like to try reaching him tomorrow afternoon, he’s expecting my call.
Receptionist Would you like for me to give him a message?
Caller Sure, again, my name is First name Jones and I can be reached at (555) 555-1234. Thank you very much!